Summer Charity Tournament

[paidinfull]

So I originally jested about doing it outside somewhere, with BBQ and girls in bikinis but I've been thinking... it's actually a really good idea.

I've pulled some info:
http://www.fairfaxcounty.gov/parks/picnics/reserve-areas.htm
703-324-8732
(no-alcohol)

Lake Accotink Park
7500 Accotink Park Rd, Springfield, VA‎ - (703) 569-3464
Facility Type: McLaren-Sargent Shelter***
(View Photo)
Seating Capacity: 250
Maximum Capacity: 300
Tables: 25
Grills: 1 Large
Prime¹: $350*

Burke Lake Park
7315 Ox Rd, Fairfax Station, VA‎ - (703) 323-6600‎
Facility Type: Shelter A***
Seating Capacity: 192
Maximum Capacity: 250
Tables: varies
Grills: 1 Xtra-Large
Prime¹: $350*

Mason District Park
6621 Columbia Pike, Annandale, VA‎ - (703) 941-1730‎
Facility Type: Shelter
Seating Capacity: 75
Maximum Capacity: 100
Tables: 14
Grills: 3
Prime¹: $125*

Lee District Park - Picnic Facilities
Facility Type: Picnic Area #2
Seating Capacity: 132
Maximum Capacity: 150
Tables: 22
Grills: 4
Prime¹: $125*

I haven't had a chance to contact them about space and number of picnic tables, but it's reasonable to believe that SGi, as I said it here first I'm giving you first dibs, could schedule it for a weekend in August, get enough space for upwards of 50+ gamers(most of them have multiple over hangs that cover 10-20 tables).

Parks open at 7am-Dusk which in august will be about 7:40pm

You could then take "donations" for food and beverage tickets.
Include 25% overhead for families and kids

I suggest $30-35 entry fee
$15-20 Family donation
$10 Food donation (2x hotdogs / 1x hamburger + chips, 1xsoda(coke/sprite))

I am, however, going to request that the proceeds to go to Breast Cancer, as a "finders/idea fee"

Getting buns, hotdogs, burgers, chips, soda @ Costco should minimize up front cost - $250
25+ 6x4 pieces of wood - $200
Sand - $10
Paint - $30
Spray Paint - $50
Fee for Park Authority - varies
Truck - free perhaps
Prizes - $200... donated perhaps from GW?

We are looking at an initial cost of $1000 ~ roughly
$1500-1750 from gamers (50 expected)
$350 roughly from gamer food
$200 from family food
$100 from family entry fees

I think we want to shoot for 300% of our costs...?
That sound reasonable?

Thoughts & comments welcome.
If you guys don't pick this up I will probably try to organize one for next year etc.

[Waffle]

If you give me around a 30 day notice, I can get soda at cost. 20oz bottles or cans, whichever you prefer.

Also, are we talking 100% to charity minus prizes (maybe) for like the top three and such?

[MVB]

You would know if you attended Sunday meetings!!! j/k j/k, will update you via phone call tomorrow